Privacy Notice To Website Terms Of Use
This Privacy Notice is designed to inform you about the personal data relating to you (referred hereinafter as “personal data”) and which is collected via the www.newxchange.org site (referred to hereinafter as the “site”) by the European Broadcasting Union/Union Européenne de Radio-Télévision (“EBU”) (acting as data controller and hereinafter referred to as “we”, “our” and “us”), why we collect and process your personal data, on which legal basis, and how we treat the personal data we obtain from your visit to the site.
EBU has its registered office at L’Ancienne-Route 17A, 1218 Le Grand-Saconnex (Geneva) Switzerland and is registered with the Commercial Registry in Geneva (Switzerland) under number IDE CHE 107.741.078.
We have appointed News Agenda Ltd, a company having its registered office at 148 Curtain Road, London EC2A 3AT, United Kingdom to design, maintain and operate, manage the site on our behalf.
By using the site, you acknowledge having read this Privacy Notice.
Thank you for visiting the site.
Legal Basis
We are only processing your personal data because you have given us specific consent or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. When the legal basis of the processing is consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of any processing carried out before the withdrawal of consent.
Personal data collected
We directly and/or indirectly collect personal data in two ways, through cookies and/or through registration. Registration may be required to access certain pages of our Website or to register to the News Xchange event. It may be done via email or via News Agenda Ltd registration platform processing your personal data on our behalf as processor in accordance with art. 4 (8) and art. 28 (3) of the General Data Protection Regulation (EU) 2016/679 (“GDPR”).
To register and therefore create a user account, you will be required to provide your first and last name, company name, work email and password. In certain instances, you may also provide optional data such as your company address, phone number (office, mobile, private), fax number, job title, gender, date of birth, interests, profile picture, links to social network profiles and job title.
Cookies information are described below.
Use of Personal Data
Your personal data will be used exclusively and only to the extent necessary to allow:
-on the basis of your specific consent, to respond to your direct requests, as outlined at the time your personal data is collected, or as otherwise explained to you prior to the use of your personal data
-on the basis of your specific consent, to create a user account and complete a user profile allowing you to benefit from a single sign-on in order to log-in to certain parts of the site for which access is restricted as well as to subsites. Please note that after logging into the site, any further use of an accessible subsite will be governed by the specific privacy notice and terms & conditions (if applicable) available on that subsite.
-on the basis of your specific consent to the related cookies, to perform statistics on the use of the site and subsites and display targeted advertisements based on your interest
-on the basis of your specific consent, you to receive newsletters or tailored communications.
We may combine the personal data you submit via this site with other personal data we have obtained about you from other sources such as email, telephone or our pages on social media platforms and for the same purposes.
We will not use your personal data for any new purposes which are as yet unforeseen in this Privacy Notice, except to comply with a legal obligation. In any event, prior to using personal data for other purposes, this Privacy Notice will be updated and will inform you of the change. For consent-based activities, we will not process your personal data for new purposes without first obtaining your consent.
Direct Marketing
We will not use your personal data for direct marketing purposes without your explicit prior consent, except where authorised under applicable law. Please note that after logging into the site, any further use of an accessible subsite will be governed by the specific privacy notice and terms & conditions (if applicable) available on that subsite.
If at any time you decide to no longer receive commercial or promotional information, you may, free of charge and without providing any justification, opt out of any direct marketing campaigns and oppose future processing of your personal data for such purposes. Alternatively, you may use the opt-out procedure provided in any promotional message you receive.
No Automated Decision-Making
We will not make use of automated decision-making processes, including profiling, except where authorised under applicable law. In such cases we will inform you of the rationale involved in the decision-making, as well as the significance and the envisaged consequences of such processing for you.
Sharing Personal Data To Third Parties And Transferring Personal Data To Third Countries
We will not make your personal data available to any third party and shall not publicly disclose the personal data unless such transfers are based on your specific consent, necessary for the performance of a contract entered into between you and us, or when such transfer of personal data is otherwise authorised or compulsory by law or by order of an administration or judicial authority.
We may transfer your personal data to the following recipients: providers of statistical insights about the use of the site, mailing tools used for sending the newsletters.
Please note that whenever your personal data is transferred to processors or third parties located in countries outside the European Economic Area which are not considered by the European Commission to guarantee an adequate level of protection for personal data, we will ensure that appropriate measures are implemented according to the applicable national and European legislation relating to data protection.
Use of Cookies
Cookies are small text files that are placed on your computer or other device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the websites.
General information about the cookies used
When you visit the site for the first time, the entry page will show information on privacy through a “cookie banner” allowing you to provide your consent to the use of specific cookies or to reject them and manage cookies preferences. We may also use cookies which are required for technical reasons and for which we do not require your consent.
Sharing On Social Networks
We use a social plug-in to enable you to share the site’s information on Facebook, Twitter, LinkedIn and other Social Media platforms of your choice through “Share” buttons.
For data privacy reasons, we have deliberately opted against the use of direct social network plug-ins on our site. Instead, we employ an alternative technical solution that allows you to decide whether to transmit data to the social network operators and when. Thus when you visit the site, data is never automatically transmitted to a social network. Only when you actively click on the respective button yourself will your web browser connect to the servers of the social network, i.e. clicking on elements and then clicking on the social network’s icon indicates your consent to your browser connecting to the servers of the social network and sending data to that social network operator, whether or not you are a subscriber of that social network.
We have no influence over the nature or scope of data that social networks may then gather. For information regarding the purpose and scope of data collection, further processing and use of data by social networks and regarding your data privacy rights and relevant configuration settings, see the social networks’ respective data privacy advisories.
Links To Sub-contractors / Third Party Websites
On certain sections of the site, we may provide links to third party websites including News Agenda Ltd , which may also collect and process your personal data for their own purposes as data controllers according to their own policies and terms of use (if applicable) available on these websites. Please be aware that we have no control over these third parties or their websites, , and that they will have a different privacy notice applying to information collected from you when you are on their websites.
Storage Duration
We will retain your personal data only as long as necessary for the fulfilment of the purposes described above or as required by applicable data retention laws and statutory limitation periods for claims.
Security And Confidentiality
We have implemented technical and organisational measures in accordance with standard industry practices to ensure an appropriate level of security of the personal data processed when you visit the site, subject of course to the provisions above dealing with any further use of an accessible subsite and/or subject of course to the provisions above dealing with the links to third party websites. Nevertheless, security requires efforts from all parties involved. We thus encourage you to contribute to these efforts by taking appropriate security measures yourself, including by using strong passwords and keeping all user names and passwords (if any) confidential.
Children On The Site
The site is not intended for or directed to children under 16. We do not knowingly collect any information from such individuals. If you believe your child has provided us with personal data, please contact us at [email protected].
Your Rights
At any time, you may exercise your right to request access to, rectification of, and, as the case may be, erasure of any personal data relating to you and processed by us. You may also object to data processing or request a restriction of processing and benefit from a right to data portability (as the case may be), in compliance with applicable data protection law. You may do so by fulfilling a specific request form accessible on our dedicated Data Subject Rights online platform.
Where applicable, you have the right to withdraw consent at any time, this does not affect the lawfulness of processing based on consent made prior to such withdrawal.
As a data subject, you have the right to lodge a complaint with a supervisory authority (in particular in the Member State of the European Union of your usual place of residence, your place of work or the place where the violation occurred) if you consider that the processing of personal data relating to you infringes the applicable legislation relating to data protection.
Data Protection Officer
We have designated a data protection officer whose contact email address is [email protected]. You may contact our data protection officer with regard to all issues related to the processing of your personal data and to the exercise of your rights under the applicable national and European legislation relating to data protection.
Representative in the European Union
We have designated EBU UER AISBL, Avenue des Arts 56, 1000 Brussels, Belgium as our representative in the European Union.
Effective Date And Changes
This Privacy Notice is effective from 1 March 2023 (or any earlier date if posted earlier). We reserve the right, at our complete discretion, to change, modify, add, or remove portions of this Privacy Notice at any time. We encourage you to check this page periodically to read the most recent version of this Privacy Notice as a continued use of the site after the posting of changes to these terms will mean that you acknowledge these changes.
